How to Write Effectively and Concisely (for Engineer Types)
How to make engineers write concisely with sentences? By combining journalism with the technical report format. In a newspaper article, the paragraphs are ordered by importance, so that the reader can stop reading the article at whatever point they lose interest, knowing that the part they have read was more important than the part left unread.
State your message in one sentence. That is your title. Write one paragraph justifying the message. That is your abstract. Circle each phrase in the abstract that needs clarification or more context. Write a paragraph or two for each such phrase. That is the body of your report. Identify each sentence in the body that needs clarification and write a paragraph or two in the appendix. Include your contact information for readers who require further detail.